Programme Management Processes
The first process, Identifying a Programme is triggered by a need for change in the form of a Programme Mandate which provides the high level requirements of the programme. A Programme Brief is prepared which defines the aim and envisaged benefits to the organisation.
If the programme appears to be justified and senior management agree to proceed to the process of Defining a Programme then the initial vision is refined into the Vision Statement and the Blueprint is prepared. At the same time strategies and procedures are developed for managing people, progress, costs, benefits, risks, issues, quality and communications. The programme is thereby clearly defined and the Sponsoring Group decide whether to formally commit to the programme or not.
If they give approval to proceed, then the next process, Establishing a Programme, is used to appoint individuals to programme management and support roles and to set procedures and infrastructure.
The programme then runs. The purpose of the process, Managing the Portfolio, is to provide an effective monitoring and management regime for the projects within the programme such that they deliver according to plan. There are links to PRINCE2, the Cabinet Office's project management method.
The programme will deliver new capabilities, services or business operations. The purpose of the process, Delivering Benefits is to track the specific benefits which were identified at the start of the programme and drive through the process of realising these benefits throughout the programme and at the end. This process also manages the transition between old and new ways of working.
The activities in Closing a Programme ensure that the programme does not 'drift on' and there is a clear focus on achieving the 'end-goal'.